New Mandatory Employer Obligation – Ongoing COVID-19 Workplace Screening

The recent spike in COVID-19 cases has resulted in the Ontario government amending regulation  O. Reg 364/20: Rules for Areas in Stage 3, under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (“the Regulation”). The new amendment took effect on Saturday, September 26, 2020, and imposes on employers new health and safety compliance obligations related to COVID-19, specifically employee screening, or as the Regulation puts it:

“The person responsible for a business or organization that is open shall operate the business or organization in compliance with the advice, recommendations and instructions issued by the Office of the Chief Medical Officer of Health on screening individuals.”

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Do I have to hire a super expensive external investigator? Maybe. Maybe not.

internal vs external workplace investigations

Photo by mentatdgt from Pexels

So you’ve received a harassment complaint from one employee about another employee. What do you do? Do you have to investigate?  Can you use your common sense and just discipline? Is the complaint clearly BS in the first place? What if the complaint is about a break-the-company level fraud by your CFO?

Workplace investigations are usually an unwelcome but necessary business diversion. Many employers would rather avoid them and will attempt, or seek counsel’s validation for, a quick and dirty alternative such as a quick-release termination of the alleged wrongdoer or relocation of the complainant. But these are not alternatives to investigating, are never the upfront solution and often fail to satisfy the legal obligation to properly investigate. These responses are more likely to expose an employer to greater liability.

A complaint of workplace misconduct needs to move quickly, and yet is no time for fast thinking. Employers should instead think carefully about the substance of the complaint, the impact on the involved parties and the business fallout if their response is the wrong one. 

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The Deaths of George Floyd & Regis Korchinski-Paquet

outraged protesters demonstrate against the loss of George Floyd's lifeOutraged protesters took to the streets across the US to demonstrate against the unnecessary loss of life and the complete lack of empathy shown by police officers for a Black man pleading to hold on to his life. George Floyd’s death could have been prevented if there were stricter policies limiting police use of force in Minneapolis. In Minneapolis police are allowed to use chokeholds and that’s how George Floyd was killed. A  30-year study examining police use of force shows that a ban on chokeholds and strangleholds results in 22% fewer police killings. 

On this side of the border, in Toronto, protesters marched in solidarity and also for the loss of life of a young Black woman, Regis Korchinski-Paquet, who was suffering from mental illness and died on May 27 after police came to her home in response to a call for assistance from her family.

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Why You Need An Employee Handbook – The Devil Is In The Details

What’s an Employee Handbook?

An employee handbook is a document where an employer can keep all their policies, procedures and other information an employee needs to have. Often, it forms a part of the employee’s contract, and employees are required to review the handbook and sign their copy to acknowledge their understanding.

Why Do You Need an Employee Handbook?

A good employee handbook sets a business up for success, in terms of setting expectations and managing the workforce. Handbooks give employees the lay of the land.

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Public Health Emergencies and the Workplace

The Wuhan Novel Coronavirus (or 2019-vCoV) is a public health emergency in Canada with confirmed cases in Ontario. This has led many employers to ask how they should manage their employees’ concerns, while still trying to operate “business as usual”.  On the one hand, employers are obligated to provide a healthy and safe work environment, while on the other, they must respect an employee’s privacy and ensure that their responses to any health or safety concerns do not violate human rights legislation.

Stay Well Informed

Because an employer’s legal obligations continue during a public health emergency, clear and accurate information and communication are vital. Employers should remain informed of the latest public health information and communicate essential information and specific expectations to their employees. For example, relaying the importance of handwashing and hand sanitizing, while maintaining well-stocked supplies for doing so. 

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